Case Studies

2014-01-10 12:11:08

Accounting in a challenging software

Accounting software has become a part and parcel of a company’s book-keeping. It is considered as a necessity as it gives a complete picture of the company.

 

Nowadays, due to increased threat of spyware and malware, the software has become more vulnerable. Anyone by sitting in any part of the world can break into your system and can access any information.

 

In order to avoid this, many companies opt for customized accounting software which has its own / dedicated arithmetic and parameters. Cracking into such software won’t be that much easy.

 

Running a customized accounting software will prove to be a matter of challenge if the right accountant is not engaged for accounting.

 

In this regard, we encountered a situation and here is the write-up of how we handled it.

 

Client:

Confidential

 

Situation:

We were approached by one of the software companies in Chennai for their accounting requirements.

 

The company is using an International accounting software installed for carrying out the company’s day to day accounting work.

 

They opted for such software because it gave them security over their critical information from outside threats of plagiarism and also they didn’t have confidence over the level of safety of other local software.

 

However, this proved to be challenging for them to have the right accountant. Since, they found it much difficult to hire the right candidate, they wanted to outsource their accounting work to an accounting firm, but none of them were ready to commit themselves since they weren’t acquainted with the software. Client also didn’t want to migrate from this software to any other software for security reasons.

 

Conclusion:

When we were given the opportunity to do the accounting for them, we took the matter into our hands by employing our senior employees on this.

 

We did a detailed and thorough analysis of the software on the internet.

 

Our employees made sure that they learnt all the basics of the software with the help of Google research, after which we corresponded our interest in taking up the assignment.

 

After the accounting was done for the back-log and the results were produced to the client, they were absolutely happy about it and still continuing the outsourcing contract with us for more than 3 years.

 

This basically tells how a situation can be handled.

 

In case you have any such requirement, pls feel free to contact us at info@cogzidel.in as we will be glad to serve you.

 

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2012-04-25 08:45:19

Attention - Partnership Firms!!

The Partnership is a form of legal entity that can be formed under the Partnership Act, 1932. As per the Partnership Act, 1932 “Partnership is the relation between persons who have agreed to share the profits of business carried on by all or any of them acting for all”. The formation of partnership can be either oral or written.

If the formation of partnership is in written form, a partnership deed is created. A Partnership deed, also called a partnership agreement, is a legal document which deals with the matters pertaining to the duties, liabilities and mutual rights of the partners.

Partnership deed is mandatory, if the firm wants to be legally recognized under various acts like Income Tax Act etc.. Preparation of a Partnership deed is advisable in order to establish the existence of partnership. Partnership deed will contain the name of the partnership firm, name and address of the partners, date of commencement of partnership etc..

With respect to the above, we encountered a recent case, details of which are summarized below:

Client:

Confidential

Situation:

One of our clients, who initially started the partnership form of business with an oral agreement and a year later made a written agreement (i.e. a partnership deed was created). A partnership deed is to be executed on a stamp paper of the appropriate value.. In the partnership deed the date of commencement of partnership firm was given as a prior date, as opposed to the date of creation of partnership deed.

Later on, the client applied for PF registration for his partnership firm for which he was asked to furnish the partnership deed as documentary evidence. The PF department rejected the application by stating the partnership deed is a void document. It was in this situation when the client approached us for help

We explained the client that the partnership deed was declared as a void document since the date mentioned as date of commencement in the partnership deed was a date prior to the date of creation of partnership deed (date of stamp paper). Since the deed evidences the existence of a partnership firm, it is legally void for the deed to be dated after the commencement of the partnership firm.. The very existence of the partnership firm was held under question

Conclusion:

It is always advisable to prepare a partnership deed at the time of commencing the partnership firm and it is also better to register the firm with the Registrar of Firms in order to avoid such complications at future dates.. Any kind of a statutory registration would require a valid partnership agreement apart from the assessment of Income Tax and other tax liabilities..

For any assistance in preparation of partnership deed and registration of partnership firms, please do contact us at info@cogzidel.in

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2011-10-04 13:02:46

Registration-cum-Membership Certificate (RCMC)

According to the Foreign Trade Policy, a Registration-cum-Membership Certificate (RCMC) is required for exporters in order to avail benefits under the policy. Holding the certificate can also help exporters in availing benefits with respect to Customs and Excise. This certificate can be obtained from the Federation of Indian Export Organisations (FIEO) which has been recognized as an Export Promotion Council (EPC) for the purpose of RCMC issuance

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2011-10-03 09:59:09

Effects Of Improper Accounting

We, at Cogzidel have always been stressing on the importance of accounting for startups and small enterprises. Entrepreneurs, in the beginning, tend to concentrate on growing and stabilizing their businesses and they in turn give lesser importance to following a proper accounting system. Despite the fact that most of them maintain a track of their expenses, income, receivable and payables, unless a system of proper accounting is followed, it is very difficult to ascertain whether the business is progressing in the right direction or not

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2011-09-05 05:55:24

Protect your brand name!! Trademark it before someone else does it!!

Many of us would have come across articles on trademark infringement. We recently heard from one of our clients that he had to forego his brand name that was established a couple of decades ago, just because someone else had it registered as a trademark.

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2011-03-21 06:19:40

Professional Tax Registration

Client:

Confidential

Situation:

We were approached by two companies for Professional Tax Registration.

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2011-03-21 05:58:41

Magazine Registration

Client:

Confidential

Situation:

The Client approached us (after reading the blog on our website with respect to Magazine Registration) for registering their magazine.

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2011-03-21 05:27:59

Difficulties handled in PF and ESI Registration for a manpower contractor

Client:

The Client is a contractor who supplies manpower to large corporations in the construction industry in Tamilnadu.

Situation:

The workers he was supplying on contract were from outside Tamilnadu. Most of the principal employers prefer to employ contract labour from contractors who are registered under the PF and ESI Acts.

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2010-08-24 11:43:58

Problem faced while remitting the filing fee to bank for the credit of Government Account

Client:

Confidential

Situation:


- One of our clients wanted to increase the Authorised Share Capital of their company.

- Cogzidel prepared all the relevant documents and uploaded the respective form online on the web site of Ministry of Corporate Affairs.

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2010-07-24 12:20:09

Unable to take a loan? No worries, you already have your own monies:

Client:

Confidential

Situation:

One of our clients works as a director of a multi-national company. He has been in the industry for more than Ten years and has been a successful entrepreneur.

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2010-07-21 19:13:59

Foreigner's Registration & PAN Application challenges

The Client

Confidential.

Situation:

Recently, one of our clients (British National) came to India on Employment Visa. He had to register for a Foreigner License with Foreigners Regional Registration Office (FRRO) within 14 days.

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2010-07-06 18:19:27

Notice from Employee State Insurance Office and how it was solved

Client:

It is an in-house issue.

Situation:

We got a letter from ESI Chennai office that we have not remitted monthly ESI contribution from June 2009 to September 2009. ESI officials made their own calculation and asked us to remit the amount specified by them.

Download Notice from ESI

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2010-02-15 11:12:50

Electricity Board meter fault – you are the loser !!

Client:

It is an in-house issue

This article explains how the administration department of an organisation has to be careful in monitoring the electricity consumption and what will be the consequence if carelessness happens – be it deliberate or ignorance.

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2010-02-15 11:09:32

Payment issue on PAN Application

Client:

Adi Narayana Vemuru

Situation:

We applied for Income Tax Permanent Account Number (PAN) for Client Name online through NSDL website. After thorough scrutiny, we filled in all the relevant details and opted for payment through credit card since it makes the process easy.

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2010-02-15 11:07:06

Problem faced with Registrar of Companies

Client:

Cogizu Media Solutions Pvt. Ltd.

Situation:

We applied for the availability of proposed name for Cogizu Media Solutions P Ltd. Their core area of business is on Web Design, Web Development and Web 2.0 services. The Registrar rejected the application citing the postfix name "Media Solutions" doesn't match with the services offered by the company.

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